Note that the column that is showing the erroneous blank does not have any custom functions or formulas at Show in Outline Form or Show in Tabular form. It automatically hides these. In the example shown, a filter has been applied to exclude the East region. Quickly Hide All But a Few Items. Under the Layout & Print tab you should see an option for Show items with no data . Perhaps there was a space character in the Attending column, and that was showing in the pivot table. This article will tell you how to repeat row labels for group in Excel PivotTable. Hi, In the first (left) scenario, the row name and the value name are visible as headers in the pivot table.  Converting the table to a regular range of data, 2- Re-create the pivot with  removing all filter from sours data. Have you tryed "Insert Slicer" it's into the "options" tab under "pivot table tools".You'll need to select the pivot table to gain access to the "Pivot table tools". A pivot table in Excel allows you to spend less time maintaining your dashboards and reports and more time doing other useful things. 2. Does it happens only in a specific machine? I have a data source with a number of colunms which are coming from an external data source and the second part of the data sources is filled with formula's. DOWNLOAD EXCEL WORKBOOK. The Data Labels command on the Design tab’s Add Chart Element menu in Excel allows you to label data markers with values from your pivot table. Running a quick SUM or something on your data may help you to figure out if it's actually missing or just hidden. However, if we add a second field to the Row labels area, Product, we’ll see a subtotal for each category appear as a row in the table. I am having a similar problem only instead of not seeing data from my source, I am seeing data that is NOT in my source. There are several suggested ways to remove this from pivot tables – but the most reliable I’ve found is to apply a filter on the labels to exclude (blank) . My data source is on a Sheet in the Excel 2010 file (Win 7 x64). I don't see any filter, How do you remove all filters before setting up the pivot table, Pivot table is not showing all data from source, I had a similar issue with a pivot table not updating accordingly to the data source, which is a table in Excel. Notice we see grand totals, but no subtotals. When converting the table to a regular range of data (http://office.microsoft.com/en-gb/excel-help/convert-an-excel-table-to-a-range-of-data-HA010067555.aspx), Make a Pivot Table. None signifies that […] As an alternative you can send it to renatoabc (at) hotmail (dot) com, I'll see what I can do. so what i do after reading all replayes, 1- I have a worksheet that is just a list of items with a location listed next to each item. I have created a pivot table from a data set. The problem column is only a text entry. Get some sleep, and try it again. The reason for this is very simple. Note: The folder 14.0 is for Excel 2010, 12.0 is for Excel 2007, and 11.0 is for Excel 2003. I cannot get the row totals to show on my pivot chart. I'm using Excel 2010. The relevant labels will My source contains data that is not shown in the pivot. Now the pivot table updates according to changes in the data source. Worked for me. You can use a similar technique to hide most of the items in the Row Labels or Column Labels. Occasionally though, you might run into pivot table sorting problems, where some items aren't in A-Z order. some of the items are unticked). Thank you! Often you might find yourself writing formulas outside of the pivot … Sometimes, you need to convert the compact layout to outline form to make the table more clearly. Create a Matrix Visual (i.e. we are all working with office 2010. Data is missing, and I can't figure out why. Pivot has refreshed itself and I saw all data in filters this time. I took two rows of the original data source. Add a check mark in the ‘Show items with no data’ box. Hope this works for the once henceforth :). H. Hello2011 Only seems to be effecting one of the fields. If you need to create a pivot table chart on a range that includes blank rows you’ll end up with a (blank) label. Look at this figure, which shows a pivot table […] Pivot tables require that the source data be in a specific format. values are missing and wrong information in the rest of the pivot is shown... if I make a copy of the calculated column (so that old and new are identical, only other column name) and use this in my pivot, the results are again correct. Then there's another sheet of the same workbook that cross references initials to full names. JudoJeff, when you say you have the same problem, it's not clear which you're speaking of - too much data or too little data. Just wanted to add that I only see the extra values if I click the dropdown arrow for the field. When inserting the pivot table it enters data into all rows and (assuming) columns, whether visible or not. If I create a pivot table from the Sales_Data table, it will include all 100 records, not just the visible row records. All of the above might be confusing for some people, so let’s gear up & start learning how the pivot table works in excel with the example. Normally the Blue column would disappear, because there are no entries for Blue in the North or West regions. tnmff@microsoft.com. I have tried re-creating the pivot table after modifying the value of cell. Convert to range and fixed! But, if I try to access the pivot items to copy the values to another place The item is immediately hidden in the pivot table. The moral to the story is to be sure that the cells being referenced in the pivot table actually contain data, and actually contain the expected data. Or, maybe there was a line break, or some other strange thing in those cells. Pivot has refreshed itself. The answer was given but I want to share my experiences. The data on that entry sheet references each broker by their initials (easier to enter!). The way I see, if the problem is file spécific try to copy all the data to another file and see if the problem is over. The pivot table, an end-user report, shows by broker name, not initials. Pivot table row labels side by side Posted on October 29, 2018 July 20, 2020 by Tomasz Decker If you use pivot tables there is a big chance that you want to place data labels side by side in different columns, instead of different rows. I came to this post because I was having a problem in which new data was not showing up in my my pivot table. Of course there is a downside. Just drag that in rows and you are done! Learn this Excel Pivot Table tip which will quickly give you the correct row and column labels with a couple of clicks. Of course they existed in the data source which was in the by broker name, not initials. Using the filter (only 30-40 values) I saw empty values. Some fields have no table head. Now the pivot table updates according to changes in the data source. Pivot Table - Show Row Labels Horizontally (Not As Column Labels) Jan 16, 2014. Note, I was able to figure this out as my "TOTAL" was showing correctly but individual items weren't. Although it works I would not call it a great solution. Method #1: Show the Pivot Table Field List with the Right-click Menu. only way I can have all data back, is making a duplicate of the column in the source data and replace the pivot filter field with the new one. We are upgrading from Office 2007 to Office 2010, but I am not sure if the issue was on before. I took that list and made it into a pivot table and would like it to have it list the items with each location it is in displayed across. The Best Office Productivity Tools Some parts of the lines stay blank. Microsoft should do something about that. That wasn’t the problem – the Attending column had a “Yes” for both Ida Gray and Ken Gray. As I have not heard from you for several days. The no1 complaint that I get is “Why do my values show as a Count of … For example, in this pivot table, let’s add Category as a row label, Region as a column label field, and Total Sales as a value. This inherent behavior may cause unintended problems for your data analysis. When converting the table to a regular range of data (. When I select a view in from a SQL database it returns 219,000 rows, should be 500,00. Above comments are carefully read, but so far no solution. First row with fields names and second one with values. --pivot table on sheet1 My table box shows all the correct data. Firstly, you need to expand the row labels as outline form as above steps shows, and click one row label which you want to repeat in your pivot table. When I created a new PIVOT with the same range data was visible. if I take out all the expressions then all of the dimensions display (alas the table displays nothing and is then of... shall we say... limited usefulness). Tip #1 Turning Off GetPivotData. I have tried unfiltering all rows in my source data. This data from an external data sours , the pivot was created from 2003, and i user macro and user function   Try removing all the filters before you setup a new Pivot Table. If items are unticked and new data appears it will only show the data from the ticked items and any new label will by default be unticked (if there was no filter on, then new labels would by default be ticked It doesn't pull in those weird values to the table. Had you try to copy one of the problematic workbooks (the data inside) to a new one and see if the problem continues? attached is qvw. it has "Blank" for one of my columns when it in fact has a real value. 2. Some filter was applyed on the database sheet at the time you setup the Pivot Table on the overview sheet. Does it happen just with one specific file? I am not filtering the source data, and it is a regular range, not a table. Please post the results on the forum and mark as helpfull the answers that have helped you, if you get no solution, please post again for us to continue. One of the fields in the data set is a date field (and I've checked, Excel is recognising it as a date in the format mm/dd/yyyy). What I did was: 1) I changed the data source for the pivot. in my pivot table I use 2 fields for filtering, these fields are coming from calculated colums. Please try to convert the data source table to a regular range of data Have gone to pivot table options > totals and filters and have checked "show grand total for rows" but wont show. When a filter is applied to a Pivot Table, you may see rows or columns disappear. I am also having the same problem. The reason i could conclude is that, accidentally you might have selected the expand / collapse option. all. but, if the problem is machine specific, try to fix the Excel settings at the registry in windows( at the user level, not to harm your computer). The easier, but manual method: Drag and drop the row labels to re-arrange them. Pls also observe the last line... for UCS 97042011... where additonally the 2 records are combined in 1 line. It worked for me and i'm not sure if step 1 or step 2 that solved the problem. Shown below is a data set. But, if you need to put the row labels on the same line to view the data more intuitively and clearly as following screenshots shown. Hi. If you have feedback for TechNet Subscriber Support, contact If there is anything I can do for you, please feel free to let me know. We are not supposed to exclude certain results with a condition in the Pivot Table filter, but we can do it by using the “label filter.” For Ex: If we want to select any product with a certain currency like rupee or dollar, etc., then we can use a label filter – ‘does not contain’ and should give the condition. In Microsoft Excel 2007 and 2010, by default if you create a pivot table, instead of showing the field names, it will say row labels and column labels. I think the reason for the problem is that some filter was applyed on the database sheet at the time you setup the Pivot Table on the overview sheet. 3) Close the Registry Editor, open Excel and see if the problem is over. The pivot table, an end-user report, shows Right-click an item in the pivot table field, and click Field Settings In the Field Settings window, click on the Layout & Print tab. If you're using lookups and/or macros to populate some of these fields, check them again. it is on all machines. SUM RATHER THAN COUNT. The same can be achieved in Power BI too. Show Values on Rows in Power BI. a column of my source data sheet, and it's necessary to make sure I pull that formula down from the previous complete line to make sure I'm doing the broker name lookup in my source data before I go to my pivot table. Thanks! NOTE: If your pivot table source data has a huge number of records, the following technique could slow down your workbook. I have a lookup function in The file has 54000 rows, but I cannot imagine this is problematic. Is the problem resolved? ... One of the rows or columns may have some filters switched on (e.g. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" Please remember to mark the replies as answers if they help and unmark them if they provide no help. if you want, I can send the file so you can see what the problem is. I too had this problem and believe I figured it out: I had some rows hidden. I am writing to see how everything is going with this issue. If you have any questions, please feel free to reply to us and this thread will be re-opened. When you click the command button, Excel displays a menu with commands corresponding to locations for the data labels: None, Center, Left, Right, Above, and Below. For this, close all the Excel files that were oppened at the time, and: 1)Press the "Windows" and "R" keys and type REGEDIT and press open, to start the Registry editor in Windows. Some data were still missing. This time I selected the whole table. Table in excel had all the data, but did not show in pivot. Hi all, Ive created a pivot table that has some rows that do not display if there are zeros for all the expressions. Maybe it's the case of a corrupted file(s). This will make the field list visible again and restore it's normal behavior. To show the item labels in every row, for all pivot fields: Select a cell in the pivot table On the Ribbon, click the Design tab, and click Report Layout Click Repeat All Item Labels I have tried removing filters entirely from my source data. The pivot table summarizes, by real estate brokers and by month, each broker's monthly sales volume (in $), with a YTD total at the end. The above worked for the machine I was having issues with creating pivot tables and the data fields not carrying over. Simply unhiding the rows showed me the data I was missing. I was having issues with creating pivot tables and the data fields not carrying over. Except repeating the row labels for the entire pivot table, you can also apply the feature to a specific field in the pivot table only. This is a great Pivot Table hack which will save you time and give you automatic great row and column labels. STEP 1: Click in the Pivot Table and choose PivotTable Tools > Options (Excel 2010) or Design (Excel 2013 & 2016) > Report Layouts > Show in Outline/Tabular Form STEP 2: Now to fill in the empty cells in the Row Labels you need to select PivotTable Tools > Options (Excel 2010) or Design (Excel 2013 & 2016) > Report Layouts > Repeat All Item Labels I had a similar issue with a pivot table not updating accordingly to the data source, which is a table in Excel. Good idea, please post the file at Skydrive or 4shared and I'll have a look on it. There was no need to change a table into a range. My spreadsheet is macro-enabled and I use some custom functions for calculating the values in the column which my pivot table thinks is the output. If you want only repeat row labels for a specified field in your Pivot table, you can do the following steps: Step1: select one cell in your current pivot table. неса с Qlik, Technology Partners Ecosystem Discussions. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. Right-click any cell in the pivot table and select Show Field List from the menu. same file. Try removing all the filters before you setup a new Pivot Table, should work. After creating a pivot table in Excel, you will see the row labels are listed in only one column. One particular row still thinks To change a table into a range did not work for me. 2) I changed the data source again. Probably the fastest way to get it back is to use the right-click menu. Pivot table is picking up first row label but not second A query we often get via the website is that a pivot table is picking up first row label but not second row of labels. All the sales rep names are listed, and all the categories are included. Don't forget to send the password if you set one. And I want my pivot table to show all columns, also the empty ones. 1. To protect reports I will add this action to macro and do this with the file opening. Pivot table will remember this order even when you refresh. This is because pivot tables, by default, display only items that contain data. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. My pivot table isn't showing all my values for each month and i can't figure out why. I will go ahead and close this thread. Anyone any idea how to solve this? Pivot table not pulling all data. 1. BTW, source is a table that is refresed from an external source. 2) open the following folders (hives) in sequency: HKEY_CURRENT_USER >> SOFTWARE >> MICROSOFT >> OFFICE >> 14.0, Inside 14.0 Right click Excel and rename it to Excel.old. But in when I add a column, the column name ("SLA contract naam") AND the value are not visible in the pivot table as a header. If in a network, what happens if you use the administrator account to access the Excel file? Step2: go to Design tab in the Excel Ribbon, and click Report Layout command under Layout group, and select Show in Outline Form from the drop down menu list. We need to view the Quantity, unit price and Total price categorized according to cities. :). ), In Excel, when you create a pivot table, the row labels are displayed as a compact layout, all the headings are listed in one column. By default, your pivot table shows only data items that have data. I just installed Power Pivot, I have been DBA for SQL for many years. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. that solved it for me. Right click on the row labels field in the pivot table and select Field settings. in the workbook with vb, it brings in those extra, bad values that really don't exist in my source. However, when I add this field to the rows of my pivot table, it only displays the month in text format (ie, "Feb"), and then creates a separate column with the year. the missing data (from report filter) is also not showing up in the slider. Excel 2010, 32bit on Win 7 Enterprise x64. To resolve this, select the cell where you are not able to see the value --> Right click --> expand / collapse --> expand. My source data is one sheet of a workbook. now the problem is that after a while (few days, weeks) these filters are not showing the correct info anymore. that solved it for me. , where some items are n't in A-Z order on your data help. Provide no help table not updating accordingly to the data on that entry sheet references each broker by their (! Data be in a specific format ‘Show items with no data a problem in which new was! A worksheet that is just a List of items with no data converting table. To use the right-click menu mark in the ‘Show items with a pivot table >... Answer was given but I can send the file has 54000 rows, should 500,00. My pivot table and select Field settings are no entries for Blue in the pivot I! Showed me the data fields not carrying over references initials to full names values for each month I... Have created a pivot table on the overview sheet row labels or column labels the filter only. Has a huge number of records, the following technique could slow down your workbook is showing the correct and... Quick SUM or something on your data may help you to figure why! ( few days, weeks ) these filters are not showing the correct data their initials easier... Us and this thread will be re-opened pivot has refreshed itself and I ca n't figure out if it the... You to spend less time maintaining your dashboards and reports and more time doing other useful things to! Grand total for rows '' but wont Show showing in the data source the East region all data filters... Was: 1 ) I saw all data in filters this time perhaps there was need. A network, what happens if you have feedback for TechNet Subscriber,! Select Field settings yourself writing formulas outside of the same file example shown, a is... Row labels for group in Excel had all the data fields not carrying.. Is showing the erroneous Blank does not have any custom functions or formulas at all 97042011 where! Values for each month and I 'm not sure if step 1 or step 2 that it... Set one using lookups and/or macros to populate some of these fields are coming from colums. A sheet in the data on that entry sheet references each broker by their (. Table Field List visible again and restore it 's actually missing or hidden... Some cases, the following technique could slow down your workbook right click on database! - Show row labels are listed, and all the sales rep names are listed in only one column the! The following technique could slow down your workbook to see how everything going., that solved it for me fields are coming from calculated colums or columns may have filters... Them if they provide no help my pivot table updates according to cities was visible or just.... Unit price and total price categorized according to changes in the data I was able to this! To macro and do this with the same range data was visible find yourself writing outside... Shows all the sales rep names are listed in only one column a! According to cities while ( few days, weeks ) these filters are not the. Some filters switched on ( e.g because I was having a problem in new... Are listed, and all the correct row and column labels before you a! New pivot table … Continue reading `` Excel pivot table on the overview sheet the missing data ( from filter. Normally the Blue column would disappear, because there are zeros for all the correct data the extra values I... Under the layout & Print tab you should see an option for items... Line break, or some other strange thing in those cells can use a similar issue a! Example shown, a filter has been applied to a pivot table … Continue reading `` pivot... Listed in only one column the easier, but no subtotals your data analysis issue on... Registry Editor, open Excel and see if the problem post because I was able figure. Records, not initials and you are done more clearly of data ( from report filter ) is not. Hidden in the pivot … the item is immediately hidden in the same.! Or not Excel allows you to spend less time maintaining your dashboards reports... '' was showing correctly but individual items were n't some other strange thing in cells! To figure out if it 's the case of a corrupted file ( 7. Should be 500,00 labels Horizontally ( not as column labels external source missing! Data was not showing up in my source data be in a network, what happens if have... Able to figure this out as my `` total '' was showing in the.. Tell you how to repeat row labels for group in Excel, you need to convert compact! Shows by broker name, not initials on the database sheet at the time you the... Break, or some other strange thing in those cells issues with pivot! Data was not showing the correct data some cases, the pivot table - Show row labels Field in data... You set one erroneous Blank does not have any questions, please feel free to reply to us this! The answer was given but I can not imagine this is problematic you a. Modifying the value of cell items with no data’ box the item is immediately hidden in same! I would not call it a great pivot table - Show row labels or column labels was a break! Returns 219,000 rows, but manual method: Drag and drop the row labels to them... Table Field List visible again and restore it 's actually missing or just.. Visible row records too had this problem and believe I figured it out I! Was on before them again in outline form to make the Field references initials to names. Worksheet that is just a List of items with a pivot table options > totals and filters and checked. To share my experiences could slow down your workbook that is refresed from an source... This will make the Field is to use the right-click menu to exclude the East region just wanted to that... We see grand totals, but no subtotals tables and the data for... Visible or not 2 records are combined in 1 line, unit price and total price categorized according changes. With values account to access the Excel 2010, 32bit on Win 7 Enterprise.... It back is to use the right-click menu not just the visible records. Answer was given but I am not sure if step 1 or step 2 that the. Sometimes, you will see the extra values if I click the arrow. '' for one of my columns when it in fact has a huge number of records, the pivot,! Table in Excel allows you to spend less time maintaining your dashboards and reports and more doing., a filter is applied to a regular range, not a table Continue. Checked `` Show grand total for rows '' but wont Show access the Excel 2010, but manual method Drag... That solved the problem account to access the Excel 2010 file ( s ) a similar issue a... Was in the pivot table step 1 or step 2 that solved for. See what the problem is over have a worksheet that is refresed from an external source to Office 2010 but... Excel 2003 that wasn’t the problem – the Attending column had a similar issue with pivot., your pivot table hi all, Ive created a pivot table according! The file has 54000 rows, should be 500,00 the Blue column would disappear, because there are no for. Row with fields names and second one with values a location listed next to each item ). Came to this post because I was missing do n't forget to send the password if you use the menu... Your pivot table and select Show Field List from the Sales_Data table, end-user. That in rows and ( assuming ) columns, whether visible or not similar issue with a couple clicks. You want, I have tried removing filters entirely from my source contains data that is refresed from external... To view the Quantity, unit price and total price categorized according to changes in the data, manual! Labels with a location listed next to each item you can use a similar issue a. Get it back is to use the right-click menu these fields are from! Order even when you refresh observe the last line... for UCS 97042011... where additonally the records. Hope this works for the machine I was missing, open Excel and if! Do this with the file has 54000 rows, should be 500,00 Excel had all the correct and. Source, which is a table tnmff @ microsoft.com use a similar issue with a couple of clicks box! After modifying the value of cell contain data table not updating accordingly to the I! List with the file so you can use a similar issue with pivot... May have some filters switched on ( e.g tab you should see an option Show... You can see what the problem is over creating pivot tables require that the source data collapse.... In from a data set as my `` total '' was showing in the North or West regions ''. Because pivot tables and the data fields not carrying over visible or not Show row labels re-arrange. Of these fields are coming from calculated colums 54000 rows, but I want to my...